--- title: "Every carrier invoice matched to its rate confirmation and POD, extra charges sent to you, and billing released" description: "A fixed-price automation for freight brokerages that reads every carrier invoice, matches it to the rate confirmation and POD, approves what matches, sends extra charges over your limit to your AP lead by text, chases missing PODs, holds duplicates, and releases customer billing." url: https://midnightflow.ai/packages/carrier-invoice-matching date_modified: 2026-10-27T15:15:30-07:00 --- [Freight brokers](https://midnightflow.ai/for/freight-brokers) # Every carrier invoice checked before you pay it. Carrier invoices are read as they arrive, matched to the load's rate confirmation and POD, approved when they match, and any extra charge over your limit is texted to you to approve or dispute. One-time build From $7,500 Live in 3 weeks\* Your time About 4 hours After launch We keep it running Runs on FlowRunner $45/month\*\* [Book a call](https://calendly.com/flowrunner/30min?utm_source=midnightflow.ai&utm_medium=site&utm_campaign=freight-brokers&utm_content=carrier-invoice-matching.package-hero) See what you get \* The timeline may need to be adjusted depending on the requirements we receive. \*\* FlowRunner pricing varies with the volume of calls and messages. [See it in action, step by step](https://midnightflow.ai/for/freight-brokers) Live demo Try it on your own phone. Play the AP lead at a freight brokerage. Set your limit for extra charges, send a carrier invoice, and the text comes to your phone. 1. Set your limit for extra charges 2. Add your mobile number 3. Send the invoice, and watch your phone About two minutes. Have your phone handy. ## What you get - ### Every invoice read Any carrier's format, PDF or photo, read line by line as it arrives. - ### Matched to the load Compared with the rate confirmation and POD from your TMS. - ### Extra charges sent to you Anything over your limit comes to your phone with the evidence. - ### Missing PODs chased The carrier is asked the same minute, with one follow-up. - ### Customer billing released The load is marked ready to bill as soon as the POD is in. - ### Bank changes held A carrier's new bank or remit-to details always go to a person. - ### Kept running for you On the care plan, we monitor it, fix it, and make your changes. - ### Tested before launch We run it on your past invoices and walk your team through it. ## How it runs One real example, start to finish. - Runs on its own - A person on your team decides 1. Invoice arrives A carrier emails an invoice at 4:12 p.m., and it is read line by line. 2. Matched to the load The rate confirmation and the POD are pulled from your TMS and compared. 3. Checked against your limit Extra charges up to $50 are approved on their own. This one is $200. 4. Your AP lead decides A person decides The text shows the load, the agreed rate, the charge, and the POD times. 5. Entered and billed The invoice is entered at $1,650, the dispute goes out, and customer billing is released. What changes for your team Your AP team stops opening every invoice, pulling up the rate confirmation, and checking the POD by hand. They stop typing invoices into the accounting system and stop chasing carriers for paperwork. They still see every extra charge that matters, laid out with the evidence, and their job is to decide, not to search. Extra charges nobody agreed to get caught before they are paid, and customer invoices go out as soon as the POD is in. ## You stay in charge. The routine runs on its own. At these moments it stops, asks a person, and waits for the answer. - An extra charge is over your limit, or has no proof behind it. Text or Slack to your AP lead, with the load, the agreed rate, the charge, and what the POD shows - An invoice is for a load already entered or paid, or matches no load. Text or Slack to your AP lead - A carrier asks to change its bank or remit-to details. Text to your controller, who verifies it with the carrier on the number already on file ### You set the rules, and can change them any time - How much extra a carrier can bill before you are asked, for all charges or separately for detention, lumper, and layover. - Which charges need proof, such as a lumper receipt or POD times for detention. - Who approves what, by amount, customer, or carrier. - When a missing POD is chased again, and when the invoice is put on hold. - What counts as a duplicate, and who is told. - Who verifies a change to a carrier's bank or remit-to details. ## Your part is small. 4 hours of your team's time 3 weeks\* to live \* The timeline may need to be adjusted depending on the requirements we receive. **We build, connect, and test** _Midnight Flow_ **AP inbox login** _AP lead, 15 min_ Week 1, day 1 **TMS access** _Operations manager, 30 min_ Week 1, day 1 **Accounting access** _Controller, 15 min_ Week 1, day 1 **Accounts setup call** _Owner or controller, 45 min_ Week 1, day 1 **Your limits and past invoices** _AP lead, 1 hour_ Week 1, day 3 **Test run review** _AP lead or controller, 1 hour_ Week 3, day 15 Project start Monday, November 2 Going live Monday, November 23\* An estimate, if we start next Monday. Want to start Monday, November 2? [Book a call](https://calendly.com/flowrunner/30min?utm_source=midnightflow.ai&utm_medium=site&utm_campaign=freight-brokers&utm_content=carrier-invoice-matching.package-estimate) ### What can move the date - A TMS we have not connected to before. - Carriers who send invoices through a portal or by mail instead of email. - More than one company or accounting system. - Your team's time to review the test run and approve go-live. ## Works with what you already use - Gmail - Outlook - Your TMS - McLeod - Descartes Aljex - AscendTMS - Rose Rocket - QuickBooks Online - Text messages - Slack Product names and logos are trademarks of their owners. Midnight Flow is not affiliated with or endorsed by them. ## 99.998% accuracy on 500+ vendor invoices a month at a global logistics provider, each one checked against an open purchase order before it was entered. [Read the case study](https://midnightflow.ai/portfolio/automate-invoice-processing) > What used to take our team weeks now happens in minutes, and we've freed up four people to focus on strategic work instead of data entry. Chief Technology Officer, Shipa Delivery ## The details ### Included - Every carrier invoice picked up as it arrives, from the inbox or inboxes carriers send to, in any carrier's format, as a PDF or a photo. - Each invoice read line by line, including the carrier, MC number, invoice number, load number, linehaul, fuel, and every extra charge such as detention, lumper, layover, or truck order not used. - The load found in your TMS, and the invoice compared with its rate confirmation and POD. - Invoices that match the rate confirmation and have a signed POD approved automatically, and extra charges within your limits approved with them. - Extra charges over your limits, and charges with no proof, sent to your AP lead by text or Slack with the load, the agreed rate, the charge, and what the POD shows, to approve or dispute. - Missing or unsigned PODs requested from the carrier the same minute, with one follow-up, and matched to the load when they arrive. - Duplicate invoices for a load already entered or paid held and flagged. - A request to change a carrier's bank or remit-to details never applied automatically, and sent to a person to verify. - Approved invoices entered in QuickBooks Online or your accounting system at the approved amount. - A dispute email to the carrier for any charge you dispute, with the rate confirmation attached. - Customer billing released once the POD is in, with the load marked ready to invoice in your TMS. - A daily summary of invoices checked, approved, and held, and the extra charges disputed. - A test run on past invoices before go-live, and a walkthrough for your AP team. ### Not included - Carrier vetting, onboarding packets, and insurance monitoring, which your carrier compliance tool already handles. - Paying carriers. Payments go out through your bank or payment tool, as they do today. - Factoring and quick-pay programs. - Freight quoting, load tendering, and check calls. - Creating or sending customer invoices, beyond marking the load ready to bill in your TMS. - Changes to your TMS or accounting system setup beyond reading loads and entering invoices. - Your FlowRunner subscription and AI model usage, which are billed separately. - Ongoing changes after launch, which are covered by the care plan or priced per change. ## After launch, we keep it running. ### On our care plan We monitor it, fix it, and make your changes, with a named contact. Your team does nothing. $300 a month, unlimited changes, cancel any month ### Or run it yourselves We hand it over and train your team on what it does and what to do if something looks off. Changes later: $75 an hour It keeps running. Your automation lives in a FlowRunner account in your business's name, so it never depends on us, and we hand everything over to you or whoever you choose. ## From $7,500 One-time build. Live in 3 weeks\*. We keep it running. \* The timeline may need to be adjusted depending on the requirements we receive. Our price covers the build: setup in your accounts, tuning on your own past data, and training your team. FlowRunner runs it from there. [How we work](https://midnightflow.ai/how-it-works) Extras that apply: your FlowRunner subscription, $45/month\*\*, billed by FlowRunner, and your AI model usage, billed by your AI provider. Neither is included in our price. We set both accounts up for you. See [FlowRunner pricing](https://flowrunner.ai/pricing). \*\* FlowRunner pricing varies with the volume of calls and messages. [Book a call](https://calendly.com/flowrunner/30min?utm_source=midnightflow.ai&utm_medium=site&utm_campaign=freight-brokers&utm_content=carrier-invoice-matching.package-price) ## Frequently asked questions ### Does anything get approved without someone checking it? Invoices that match the rate confirmation, have a signed POD, and carry no extra charge over your limits are approved automatically, the way your team would approve them. Everything else waits for your AP lead. Payment still goes out through your bank or payment tool, on your schedule. ### Do carriers need to change how they send invoices? No. They email invoices the way they do today, in their own formats, as PDFs or photos. If carriers send to several inboxes, we watch all of them. ### Can we set different limits for different charges? Yes. You can set one limit for every extra charge, or separate ones for detention, lumper, and layover, and different approvers by customer, carrier, or amount. You change them on the care plan whenever you like. Live demo ## Try it as the AP lead. Texting your phone Preview: these texts are simulated on this page. The live demo sends them to your phone. Pinnacle Freight AP alerts 1. Alerts from your AP automation ### What's happening ### That was the automation. The invoice was read, matched to its load, checked against your limit, and settled, and you were asked only when a charge needed you. Your version reads your carriers' invoices and works in your TMS and accounting system. We set it up in about three weeks. [Book a call](https://calendly.com/flowrunner/30min?utm_source=midnightflow.ai&utm_medium=site&utm_campaign=freight-brokers&utm_content=carrier-invoice-matching.live-demo) ### Check your phone! The invoice is being checked now. Your text arrives in about 10 seconds, and this page shows each check as it happens. --- Markdown version of https://midnightflow.ai/packages/carrier-invoice-matching. 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