--- title: "Every catering inquiry answered in minutes, tastings booked, and you approve every quote" description: "A fixed-price automation for caterers that replies to every event inquiry within minutes, books tastings, follows up after tastings and quotes, and asks the owner before any quote or discount goes out." url: https://midnightflow.ai/packages/caterer-inquiry-to-tasting date_modified: 2026-10-27T15:15:30-07:00 --- [Wedding and event venues](https://midnightflow.ai/for/wedding-venues) # Every catering inquiry answered in minutes. Inquiries from your website, venues, and planners get a personal reply within minutes, a date check, and a tasting booking, and you approve quotes and discounts by text. One-time build From $3,500 Live in 3 weeks Your time About 2 hours After launch We keep it running Runs on FlowRunner $45/month\* [Book a call](https://calendly.com/flowrunner/30min?utm_source=midnightflow.ai&utm_medium=site&utm_campaign=wedding-venues&utm_content=caterer-inquiry-to-tasting.package-hero) See what you get \* FlowRunner pricing varies with the volume of calls and messages. ## What you get - ### Replies in minutes, any hour Every event inquiry gets a personal reply in your voice. - ### Date and headcount checked Against your calendar and capacity before the reply goes out. - ### Tastings booked From the slots you choose, with a reminder the day before. - ### Follow-up that never slips After the tasting and after the quote, on your schedule. - ### You approve every quote Quotes, discounts, and custom menus come to you by text. - ### A Monday summary Every inquiry, where it stands, and what needs you this week. ## How it runs One real example, start to finish. - Runs on its own - A person on your team decides 1. Inquiry arrives A planner forwards an inquiry for a September wedding. 2. Availability checked Within minutes, the date and headcount are checked against your calendar. 3. Tasting offered The client gets a personal reply with two tasting times. 4. Tasting booked It lands on your calendar with the event details attached. 5. Quote approved A person decides The quote is drafted from the tasting and comes to you first. What changes for your team Your catering manager stops chasing inquiries across planner emails and venue forwards. Tastings are booked, quotes go out on time, and every decision about price still comes from you. ## You stay in charge. The routine runs on its own. At these moments it stops, asks a person, and waits for the answer. - A quote is ready to go out. Text to the owner, who replies SEND or CALL - A client asks for a discount or a custom menu. Text to the owner with the request and the event details ### You set the rules, and can change them any time - The reply wording and the questions asked for each event type. - Your tasting slots, capacity limits, and minimums. - When follow-ups go out after a tasting and after a quote. - Who approves quotes, and who is next if they do not answer. ## Your part is small. 2 hours of your team's time 3 weeks to live **We build, connect, and test** _Midnight Flow_ **Inbox access** _Owner or catering manager, 15 min_ Week 1, day 1 **Accounts setup call** _Owner, 30 min_ Week 1, day 1 **Calendar and capacity** _Catering manager, 15 min_ Week 1, day 2 **Tastings and answers** _Owner or catering manager, 1 hour_ Week 1, day 3 Project start Monday, November 2 Going live Monday, November 23 An estimate, if we start next Monday. Want to start Monday, November 2? [Book a call](https://calendly.com/flowrunner/30min?utm_source=midnightflow.ai&utm_medium=site&utm_campaign=wedding-venues&utm_content=caterer-inquiry-to-tasting.package-estimate) ### What can move the date - Inquiries arriving through several venues and planners that each need connecting. - Your team's time to agree on reply wording, tasting slots, and menu basics. - Review of the test run and go-live approval. ## Works with what you already use - ### Your inboxes and website form Every inquiry is picked up as it arrives. - ### Your calendar Dates are checked and tastings are booked. - ### Text messages Clients get texts, and you get approval requests on your phone. ## The details ### Included - A personal reply to every event inquiry within minutes, at any hour, in your voice. - A date and headcount check against your calendar and capacity before the reply goes out. - Tasting booking from the slots you choose, with a reminder the day before. - Follow-up after the tasting and after the quote, on the schedule you set. - Quotes, discounts, and custom menu requests sent to you by text for a one-word answer. - A Monday summary of every inquiry, where it stands, and what needs you this week. - A test run on your past inquiries before go-live, and a walkthrough for your team. ### Not included - Writing menus or pricing, which always come from you. - Contracts, deposits, and payments, which stay in your current tools. - Your FlowRunner subscription and AI model usage, which are billed separately. - Ongoing changes after launch, which are covered by the care plan or priced per change. ## After launch, we keep it running. ### On our care plan We monitor it, fix it, and make your changes, with a named contact. Your team does nothing. $300 a month, unlimited changes, cancel any month ### Or run it yourselves We hand it over and train your team on what it does and what to do if something looks off. Changes later: $75 an hour It keeps running. Your automation lives in a FlowRunner account in your business's name, so it never depends on us, and we hand everything over to you or whoever you choose. ## From $3,500 One-time build. Live in 3 weeks. We keep it running. Our price covers the build: setup in your accounts, tuning on your own past data, and training your team. FlowRunner runs it from there. [How we work](https://midnightflow.ai/how-it-works) Extras that apply: your FlowRunner subscription, $45/month\*, billed by FlowRunner, and your AI model usage, billed by your AI provider. Neither is included in our price. We set both accounts up for you. See [FlowRunner pricing](https://flowrunner.ai/pricing). \* FlowRunner pricing varies with the volume of calls and messages. [Book a call](https://calendly.com/flowrunner/30min?utm_source=midnightflow.ai&utm_medium=site&utm_campaign=wedding-venues&utm_content=caterer-inquiry-to-tasting.package-price) ## Frequently asked questions ### Do venues and planners need to change anything? No. Inquiries are picked up from the inboxes and forms you already use, including the ones venues and planners send to. ## See it run for your business Watch the whole process for wedding and event venues, step by step. ### [Wedding and event venues](https://midnightflow.ai/for/wedding-venues?demo=1) Every inquiry answered in minutes, even at 9:47 p.m. Try the live demo Other industries [Freight brokers](https://midnightflow.ai/for/freight-brokers) [General contractors](https://midnightflow.ai/for/general-contractors) [Healthcare intake teams](https://midnightflow.ai/for/healthcare-intake) [Home-services contractors](https://midnightflow.ai/for/home-services) [Vacation rental managers](https://midnightflow.ai/for/vacation-rental-managers) [Wholesale distributors](https://midnightflow.ai/for/wholesale-distributors) [Wineries](https://midnightflow.ai/for/wineries) [Something else](https://midnightflow.ai/packages/custom) Rather talk it through first? [Book a call](https://calendly.com/flowrunner/30min?utm_source=midnightflow.ai&utm_medium=site&utm_campaign=wedding-venues&utm_content=caterer-inquiry-to-tasting.package-footer) [Take the fit check](https://midnightflow.ai/fit-check?vertical=wedding-venues&package=caterer-inquiry-to-tasting) --- Markdown version of https://midnightflow.ai/packages/caterer-inquiry-to-tasting. Site index: https://midnightflow.ai/llms.txt