--- title: "A lien waiver collected for every payment, conditional before and unconditional after, and the payment held when one is missing" description: "A fixed-price automation for general contractors that requests and checks lien waivers for every subcontractor and supplier payment, holds payments missing a waiver, and asks you before any exception." url: https://midnightflow.ai/packages/lien-waiver-swaps date_modified: 2026-10-27T15:15:30-07:00 --- [General contractors](https://midnightflow.ai/for/general-contractors) # A lien waiver for every payment, before the money goes out. Before each sub or supplier payment, the conditional waiver is requested, read, and checked; after the payment clears, the unconditional waiver is requested; and a payment without its waiver is held until you decide. One-time build From $7,500 Live in 3 weeks\* Your time About 3.5 hours After launch We keep it running Runs on FlowRunner $45/month\*\* [Book a call](https://calendly.com/flowrunner/30min?utm_source=midnightflow.ai&utm_medium=site&utm_campaign=general-contractors&utm_content=lien-waiver-swaps.package-hero) See what you get \* The timeline may need to be adjusted depending on the requirements we receive. \*\* FlowRunner pricing varies with the volume of calls and messages. ## What you get - ### Waivers requested The conditional waiver goes out when a pay application is approved, already filled in. - ### Every waiver checked Payee, amount, through date, project, and the right form for the state. - ### Payments held until it's back A payment missing its waiver waits for your project accountant's decision. - ### Unconditionals chased Requested once the payment clears, with follow-ups until it's back. ## How it runs One real example, start to finish. - Runs on its own - A person on your team decides 1. Pay application approved Ridge Electric's pay application for the Elm Street job is approved for $48,200. 2. Conditional waiver requested The waiver goes out already filled in, for signature from a phone. 3. Checked when it comes back The returned waiver is read and checked against the payment. 4. A missing one is held A person decides A supplier's waiver hasn't come back, so your project accountant decides whether the payment waits. 5. Unconditional collected Once Ridge Electric's payment clears, the unconditional waiver is requested and filed. What changes for your team Your project accountant stops filling in waiver forms, emailing subs for signatures, and checking each one against the payment by hand. They stop keeping a spreadsheet of which unconditionals are still out. They still decide every payment that would go out without its waiver, and that is the only part of the job left for them. No payment goes out uncovered by accident, and every unconditional waiver is collected after the money clears. ## You stay in charge. The routine runs on its own. At these moments it stops, asks a person, and waits for the answer. - A payment is due and its conditional waiver is missing or doesn't match. Text or Slack to your project accountant, to hold the payment or release it anyway - An unconditional waiver is overdue after payment. Text or Slack to your project accountant ### You set the rules, and can change them any time - Which waiver form is used for each state you build in. - Whether a payment without its waiver is held automatically, and who can release it. - How often subs and suppliers are chased, and when you are told a waiver is overdue. - Whether lower-tier suppliers' waivers are collected on large jobs. - What the weekly summary lists, and who gets it. ## Your part is small. 3.5 hours of your team's time 3 weeks\* to live \* The timeline may need to be adjusted depending on the requirements we receive. **We build, connect, and test** _Midnight Flow_ **Inbox and DocuSign** _Project accountant, 15 min_ Week 1, day 1 **Accounting access** _Controller, 30 min_ Week 1, day 1 **Accounts setup call** _Owner or CFO, 45 min_ Week 1, day 1 **Your forms and pay apps** _Project accountant, 1 hour_ Week 1, day 3 **Test run review** _Controller, 1 hour_ Week 3, day 15 Project start Monday, November 2 Going live Monday, November 23\* An estimate, if we start next Monday. Want to start Monday, November 2? [Book a call](https://calendly.com/flowrunner/30min?utm_source=midnightflow.ai&utm_medium=site&utm_campaign=general-contractors&utm_content=lien-waiver-swaps.package-estimate) ### What can move the date - Waiver forms that differ by state across your projects. - An accounting system we have not connected to before. - Joint check arrangements and lower-tier waivers on large jobs. - Your team's time to review the test run and approve go-live. ## Works with what you already use - ### Your waiver inbox (Gmail or Outlook). Requests go out from it, and returned waivers are picked up as they arrive. - ### DocuSign Waivers are signed from a phone or a computer. - ### QuickBooks Online Or your accounting system. Approved payments are read from it, and waivers are filed with them. - ### Procore Or your tracking sheet (Google Sheets). Each waiver is logged with its project. - ### Text messages and Slack The decisions your project accountant makes, from their phone. - ### Your FlowRunner workspace Runs the automation, with a record of every waiver. ## The details ### Included - A conditional waiver requested from the sub or supplier when a pay application is approved, with the amount and the through date filled in, for signature in DocuSign or by email. - Every returned waiver read and checked for the right payee, amount, through date, project, and form for the project's state. - Payments with a matching conditional waiver released to your payment run, and payments missing one held. - A text or Slack message to your project accountant when a payment is held, to wait or release it anyway. - The unconditional waiver requested once the payment clears, with follow-ups until it is back. - Each waiver filed with the payment in QuickBooks Online or your accounting system, and logged in Procore or your tracking sheet. - A weekly summary of waivers received, waiting, and overdue, by project. - A test run on past pay applications before go-live, and a walkthrough for your team. ### Not included - Drafting waiver forms or giving legal advice on lien rights. - Preliminary notices and notices of intent to lien. - Paying subs or suppliers. Payments go out through your bank or payment tool, as they do today. - Changes to your accounting or project management setup beyond reading payments and filing waivers. - Your FlowRunner subscription and AI model usage, which are billed separately. - Ongoing changes after launch, which are covered by the care plan or priced per change. ## After launch, we keep it running. ### On our care plan We monitor it, fix it, and make your changes, with a named contact. Your team does nothing. $300 a month, unlimited changes, cancel any month ### Or run it yourselves We hand it over and train your team on what it does and what to do if something looks off. Changes later: $75 an hour It keeps running. Your automation lives in a FlowRunner account in your business's name, so it never depends on us, and we hand everything over to you or whoever you choose. ## From $7,500 One-time build. Live in 3 weeks\*. We keep it running. \* The timeline may need to be adjusted depending on the requirements we receive. Our price covers the build: setup in your accounts, tuning on your own past data, and training your team. FlowRunner runs it from there. [How we work](https://midnightflow.ai/how-it-works) Extras that apply: your FlowRunner subscription, $45/month\*\*, billed by FlowRunner, and your AI model usage, billed by your AI provider. Neither is included in our price. We set both accounts up for you. See [FlowRunner pricing](https://flowrunner.ai/pricing). \*\* FlowRunner pricing varies with the volume of calls and messages. [Book a call](https://calendly.com/flowrunner/30min?utm_source=midnightflow.ai&utm_medium=site&utm_campaign=general-contractors&utm_content=lien-waiver-swaps.package-price) ## Frequently asked questions ### Does any payment go out without a waiver? Not unless your project accountant decides it should. A payment without a matching conditional waiver is held, and they choose to wait or release it. ### Do subs need a DocuSign account? No. They sign the waiver from the email they get, on a phone or a computer, or send back a signed copy of their own form, which is read and checked the same way. ## See it run for your business Watch the whole process for general contractors, step by step. ### [General contractors](https://midnightflow.ai/for/general-contractors?demo=1) Every sub's insurance checked before they set foot on site. Try the live demo Other industries [Freight brokers](https://midnightflow.ai/for/freight-brokers) [Healthcare intake teams](https://midnightflow.ai/for/healthcare-intake) [Home-services contractors](https://midnightflow.ai/for/home-services) [Vacation rental managers](https://midnightflow.ai/for/vacation-rental-managers) [Wedding and event venues](https://midnightflow.ai/for/wedding-venues) [Wholesale distributors](https://midnightflow.ai/for/wholesale-distributors) [Wineries](https://midnightflow.ai/for/wineries) [Something else](https://midnightflow.ai/packages/custom) Rather talk it through first? [Book a call](https://calendly.com/flowrunner/30min?utm_source=midnightflow.ai&utm_medium=site&utm_campaign=general-contractors&utm_content=lien-waiver-swaps.package-footer) [Take the fit check](https://midnightflow.ai/fit-check?vertical=general-contractors&package=lien-waiver-swaps) --- Markdown version of https://midnightflow.ai/packages/lien-waiver-swaps. 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