--- title: "Every homeowner inquiry answered in minutes, with a projection you approve and a walkthrough booked" description: "A fixed-price automation for vacation rental managers that answers every homeowner inquiry within minutes, qualifies the home, drafts a revenue projection from your comparable homes for your approval, and books the walkthrough." url: https://midnightflow.ai/packages/owner-lead-response date_modified: 2026-10-27T15:15:30-07:00 --- [Vacation rental managers](https://midnightflow.ai/for/vacation-rental-managers) # Every homeowner answered in minutes, with a projection you approve. When a homeowner asks what their place would earn, they get a reply within minutes, a few quick questions about the home, a revenue projection you approve by text, and a walkthrough on your calendar. One-time build $2,500 Live in 3 weeks Your time About 3.5 hours After launch We keep it running Runs on FlowRunner $45/month\* [Book a call](https://calendly.com/flowrunner/30min?utm_source=midnightflow.ai&utm_medium=site&utm_campaign=vacation-rental-managers&utm_content=owner-lead-response.package-hero) See what you get \* FlowRunner pricing varies with the volume of calls and messages. [See it in action, step by step](https://midnightflow.ai/for/vacation-rental-managers) Live demo Try it on your own phone. Ask Coastline Stays what your home could earn. The replies come to your phone. 1. Change anything in the inquiry 2. Add your mobile number 3. Send it, and watch your phone About two minutes. Have your phone handy. ## What you get - ### Replies in minutes, any hour Every homeowner inquiry gets a personal reply in your company's voice. - ### The right questions about the home Bedrooms, baths, amenities, and the rental permit, asked by text and email. - ### A projection from your own homes Drafted from comparable homes you manage, using the rules you set. - ### You approve every number The projection comes to you by text and goes out only when you say so. - ### Walkthroughs booked Your slots offered, one booked, and a reminder the day before. - ### Follow-up that never slips A check-in after the projection and after the walkthrough, on your schedule. - ### Kept running for you On the care plan, we monitor it, fix it, and make your changes. Your team does nothing. - ### Tested before launch We run it on your past owner inquiries and walk your team through it. ## How it runs One real example, start to finish. - Runs on its own - A person on your team decides 1. Homeowner asks A homeowner asks what their place would earn at 8:05 p.m. 2. Questions by text Within a minute, a personal reply asks about the home. 3. Permit rules checked Cayucos allows rentals. A capped town would come to you first. 4. Projection approved A person decides The draft projection comes to you by text. You approve the range. 5. Walkthrough booked The homeowner picks a time. It lands on your calendar, with a reminder. What changes for your team Nobody spends an evening pulling comparables for a homeowner who may never call back. Every homeowner hears from you the same night with a number you stand behind, and your team spends its time on walkthroughs, not on inbox triage. ## You stay in charge. The routine runs on its own. At these moments it stops, asks a person, and waits for the answer. - A projection is ready to send. Text to the owner, who replies SEND or a new range - A homeowner asks about your fees or asks for a lower rate. Text to the owner with the question and the home's details - The home is in a town where permits are capped or restricted. Text to the owner before any projection goes out ### You set the rules, and can change them any time - The reply wording and the questions asked about each home. - Your projection rules: which homes count as comparable, and how the range is set. - The towns you serve and their permit rules. - Your walkthrough slots, and when the follow-ups go out. - Who gets the approval texts, and who is next if they do not answer. ## Your part is small. 3.5 hours of your team's time 3 weeks to live **We build, connect, and test** _Midnight Flow_ **Inbox access** _Owner or business development lead, 15 min_ Week 1, day 1 **Guesty or Hostaway access** _Owner, 15 min_ Week 1, day 1 **Accounts setup call** _Owner, 30 min_ Week 1, day 1 **Walkthrough slots** _Business development lead, 15 min_ Week 1, day 2 **Projection and permit rules** _Owner or business development lead, 1 hour_ Week 1, day 3 **Test run review** _Owner, 1 hour_ Week 3, day 15 Project start Monday, November 2 Going live Monday, November 23 An estimate, if we start next Monday. Want to start Monday, November 2? [Book a call](https://calendly.com/flowrunner/30min?utm_source=midnightflow.ai&utm_medium=site&utm_campaign=vacation-rental-managers&utm_content=owner-lead-response.package-estimate) ### What can move the date - Owner inquiries arriving in several inboxes that each need connecting. - Permit rules for many towns that each need setting up. - Your team's time to agree on reply wording and projection rules. - Review of the test run and go-live approval. ## Works with what you already use - Your website form - Gmail - Outlook - Google Calendar - Guesty - Hostaway - Google Sheets - Text messages Product names and logos are trademarks of their owners. Midnight Flow is not affiliated with or endorsed by them. ## The details ### Included - A personal reply to every homeowner inquiry from your website and email within minutes, at any hour, in your company's voice. - Quick questions about the home by text and email, including the address, bedrooms, baths, amenities, and rental permit. - A check of the address against the permit rules you set for each town you serve. - A draft revenue projection from comparable homes you manage in Guesty or Hostaway, or from your comparables sheet, sent to you for approval before the homeowner sees it. - Walkthrough booking from the slots you choose, with a reminder the day before. - Follow-up after the projection and after the walkthrough, on the schedule you set. - A Monday summary of every owner lead, where it stands, and what needs you this week. - A test run on your past owner inquiries before go-live, and a walkthrough for your team. ### Not included - Your management fee and contract terms, which always come from you. - Management agreements and signatures, which stay in your current tools. - Guest messaging, pricing, and channel management, which stay in your property management software. - Marketing to find homeowners. - Your FlowRunner subscription and AI model usage, which are billed separately. - Ongoing changes after launch, which are covered by the care plan or priced per change. ## After launch, we keep it running. ### On our care plan We monitor it, fix it, and make your changes, with a named contact. Your team does nothing. $300 a month, unlimited changes, cancel any month ### Or run it yourselves We hand it over and train your team on what it does and what to do if something looks off. Changes later: $75 an hour It keeps running. Your automation lives in a FlowRunner account in your business's name, so it never depends on us, and we hand everything over to you or whoever you choose. ## $2,500 One-time build. Live in 3 weeks. We keep it running. Our price covers the build: setup in your accounts, tuning on your own past data, and training your team. FlowRunner runs it from there. [How we work](https://midnightflow.ai/how-it-works) Extras that apply: your FlowRunner subscription, $45/month\*, billed by FlowRunner, and your AI model usage, billed by your AI provider. Neither is included in our price. We set both accounts up for you. See [FlowRunner pricing](https://flowrunner.ai/pricing). \* FlowRunner pricing varies with the volume of calls and messages. [Book a call](https://calendly.com/flowrunner/30min?utm_source=midnightflow.ai&utm_medium=site&utm_campaign=vacation-rental-managers&utm_content=owner-lead-response.package-price) ## Frequently asked questions ### What if we do not use Guesty or Hostaway? We draft projections from a comparables sheet you keep in Google Sheets, with the homes, seasons, and rates you trust. ### Can referral partners send owners to it? Yes. Realtors and other partners can use the same form or email address, and each lead is tagged with who sent it. Live demo ## Try it as one of your homeowners. Texting your phone Preview: these texts are simulated on this page. The live demo sends them to your phone. Coastline Stays 1. You sent an inquiry from the website form ### What's happening ### That was the automation. Every text above went out in minutes, and the number waited for your approval. Your version asks your questions, uses your own earnings data, and books into your calendar. We set it up in about three weeks. [Book a call](https://calendly.com/flowrunner/30min?utm_source=midnightflow.ai&utm_medium=site&utm_campaign=vacation-rental-managers&utm_content=owner-lead-response.live-demo) ### Check your phone! Coastline Stays's first text arrives in about 10 seconds. Text back as you would for real, and this page shows each step the automation takes. --- Markdown version of https://midnightflow.ai/packages/owner-lead-response. Site index: https://midnightflow.ai/llms.txt