Midnight Flow
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Freight brokers

Every carrier invoice checked before you pay it.

Carrier invoices are read as they arrive, matched to the load's rate confirmation and POD, approved when they match, and any extra charge over your limit is texted to you to approve or dispute.

One-time build
From $7,500
Live in
3 weeks*
Your time
About 4 hours
After launch
We keep it running
Runs on FlowRunner
$45/month**
Book a call See what you get

* The timeline may need to be adjusted depending on the requirements we receive.

** FlowRunner pricing varies with the volume of calls and messages.

See it in action, step by step

What you get

  • Every invoice read

    Any carrier's format, PDF or photo, read line by line as it arrives.

  • Matched to the load

    Compared with the rate confirmation and POD from your TMS.

  • Extra charges sent to you

    Anything over your limit comes to your phone with the evidence.

  • Missing PODs chased

    The carrier is asked the same minute, with one follow-up.

  • Customer billing released

    The load is marked ready to bill as soon as the POD is in.

  • Bank changes held

    A carrier's new bank or remit-to details always go to a person.

  • Kept running for you

    On the care plan, we monitor it, fix it, and make your changes.

  • Tested before launch

    We run it on your past invoices and walk your team through it.

How it runs

One real example, start to finish.

  • Runs on its own
  • A person on your team decides

  1. Invoice arrives

    A carrier emails an invoice at 4:12 p.m., and it is read line by line.

  2. Matched to the load

    The rate confirmation and the POD are pulled from your TMS and compared.

  3. Checked against your limit

    Extra charges up to $50 are approved on their own. This one is $200.

  4. Your AP lead decides

    A person decidesThe text shows the load, the agreed rate, the charge, and the POD times.

  5. Entered and billed

    The invoice is entered at $1,650, the dispute goes out, and customer billing is released.

What changes for your team

Your AP team stops opening every invoice, pulling up the rate confirmation, and checking the POD by hand.

They stop typing invoices into the accounting system and stop chasing carriers for paperwork. They still see every extra charge that matters, laid out with the evidence, and their job is to decide, not to search.

Extra charges nobody agreed to get caught before they are paid, and customer invoices go out as soon as the POD is in.

You stay in charge.

The routine runs on its own. At these moments it stops, asks a person, and waits for the answer.

  • An extra charge is over your limit, or has no proof behind it.

    Text or Slack to your AP lead, with the load, the agreed rate, the charge, and what the POD shows

  • An invoice is for a load already entered or paid, or matches no load.

    Text or Slack to your AP lead

  • A carrier asks to change its bank or remit-to details.

    Text to your controller, who verifies it with the carrier on the number already on file

You set the rules, and can change them any time

  • How much extra a carrier can bill before you are asked, for all charges or separately for detention, lumper, and layover.
  • Which charges need proof, such as a lumper receipt or POD times for detention.
  • Who approves what, by amount, customer, or carrier.
  • When a missing POD is chased again, and when the invoice is put on hold.
  • What counts as a duplicate, and who is told.
  • Who verifies a change to a carrier's bank or remit-to details.

Your part is small.

4 hours

of your team's time

3 weeks*

to live

* The timeline may need to be adjusted depending on the requirements we receive.

We build, connect, and testMidnight Flow
AP inbox loginAP lead, 15 min Week 1, day 1
TMS accessOperations manager, 30 min Week 1, day 1
Accounting accessController, 15 min Week 1, day 1
Accounts setup callOwner or controller, 45 min Week 1, day 1
Your limits and past invoicesAP lead, 1 hour Week 1, day 3
Test run reviewAP lead or controller, 1 hour Week 3, day 15

Project start

Monday, November 2

Going live

Monday, November 23*

An estimate, if we start next Monday.

Want to start Monday, November 2?

Book a call
What can move the date
  • A TMS we have not connected to before.
  • Carriers who send invoices through a portal or by mail instead of email.
  • More than one company or accounting system.
  • Your team's time to review the test run and approve go-live.

Works with what you already use

  • Gmail
  • Outlook
  • Your TMS
  • McLeod
  • Descartes Aljex
  • AscendTMS
  • Rose Rocket
  • QuickBooks Online
  • Text messages
  • Slack

Product names and logos are trademarks of their owners. Midnight Flow is not affiliated with or endorsed by them.

99.998%

accuracy on 500+ vendor invoices a month at a global logistics provider, each one checked against an open purchase order before it was entered.

Read the case study

What used to take our team weeks now happens in minutes, and we've freed up four people to focus on strategic work instead of data entry.

Chief Technology Officer, Shipa Delivery

The details

Included

  • Every carrier invoice picked up as it arrives, from the inbox or inboxes carriers send to, in any carrier's format, as a PDF or a photo.
  • Each invoice read line by line, including the carrier, MC number, invoice number, load number, linehaul, fuel, and every extra charge such as detention, lumper, layover, or truck order not used.
  • The load found in your TMS, and the invoice compared with its rate confirmation and POD.
  • Invoices that match the rate confirmation and have a signed POD approved automatically, and extra charges within your limits approved with them.
  • Extra charges over your limits, and charges with no proof, sent to your AP lead by text or Slack with the load, the agreed rate, the charge, and what the POD shows, to approve or dispute.
  • Missing or unsigned PODs requested from the carrier the same minute, with one follow-up, and matched to the load when they arrive.
  • Duplicate invoices for a load already entered or paid held and flagged.
  • A request to change a carrier's bank or remit-to details never applied automatically, and sent to a person to verify.
  • Approved invoices entered in QuickBooks Online or your accounting system at the approved amount.
  • A dispute email to the carrier for any charge you dispute, with the rate confirmation attached.
  • Customer billing released once the POD is in, with the load marked ready to invoice in your TMS.
  • A daily summary of invoices checked, approved, and held, and the extra charges disputed.
  • A test run on past invoices before go-live, and a walkthrough for your AP team.

Not included

  • Carrier vetting, onboarding packets, and insurance monitoring, which your carrier compliance tool already handles.
  • Paying carriers. Payments go out through your bank or payment tool, as they do today.
  • Factoring and quick-pay programs.
  • Freight quoting, load tendering, and check calls.
  • Creating or sending customer invoices, beyond marking the load ready to bill in your TMS.
  • Changes to your TMS or accounting system setup beyond reading loads and entering invoices.
  • Your FlowRunner subscription and AI model usage, which are billed separately.
  • Ongoing changes after launch, which are covered by the care plan or priced per change.

After launch, we keep it running.

On our care plan

We monitor it, fix it, and make your changes, with a named contact. Your team does nothing.

$300 a month, unlimited changes, cancel any month

Or run it yourselves

We hand it over and train your team on what it does and what to do if something looks off.

Changes later: $75 an hour

It keeps running. Your automation lives in a FlowRunner account in your business's name, so it never depends on us, and we hand everything over to you or whoever you choose.

From $7,500

One-time build. Live in 3 weeks*. We keep it running.

* The timeline may need to be adjusted depending on the requirements we receive.

Our price covers the build: setup in your accounts, tuning on your own past data, and training your team. FlowRunner runs it from there. How we work

Extras that apply: your FlowRunner subscription, $45/month**, billed by FlowRunner, and your AI model usage, billed by your AI provider. Neither is included in our price. We set both accounts up for you. See FlowRunner pricing. ** FlowRunner pricing varies with the volume of calls and messages.

Book a call

Frequently asked questions

Does anything get approved without someone checking it?

Invoices that match the rate confirmation, have a signed POD, and carry no extra charge over your limits are approved automatically, the way your team would approve them. Everything else waits for your AP lead. Payment still goes out through your bank or payment tool, on your schedule.

Do carriers need to change how they send invoices?

No. They email invoices the way they do today, in their own formats, as PDFs or photos. If carriers send to several inboxes, we watch all of them.

Can we set different limits for different charges?

Yes. You can set one limit for every extra charge, or separate ones for detention, lumper, and layover, and different approvers by customer, carrier, or amount. You change them on the care plan whenever you like.

Ready to scope this for your office?

Book a call to confirm the scope and the start date, or send a fit check and we will reply with next steps.

Book a call Take the fit check