Midnight Flow
Book a call

Every inquiry answered in minutes, even at 9:47 p.m.

Couples write to several venues at once and tour the ones that answer first. The automation replies for you within a minute, books the tour, and texts you before any date is held or any discount is given. We set it all up.

One-time build
From $4,500
Live in
3 weeks
After launch
We keep it running
Runs on FlowRunner
$45/month*
Book a call See how it works

* FlowRunner pricing varies with the volume of calls and messages.

WeddingPro, The Knot's vendor arm, says up to half of bookings go to the vendor that responds first. Source: WeddingPro (vendor claim)

An inquiry arrives at 9:47 p.m. Here's what happens next.

Without automation

13 hours

until the first reply

They toured two other venues first.

  1. 9:47 PMThe inquiry lands in your inbox.
  2. 8:30 AMSomeone sees it between other emails.
  3. 11:15 AMYou reply with availability.

With automation

1 minute

until the first reply

Tour booked the same night.

  1. 9:47 PMThe inquiry arrives from The Knot.
  2. 9:48 PMA personal reply with your availability for their date.
  3. 9:50 PMTour booked for Saturday at 11.
  4. SaturdayThe tour, with a reminder the day before.
  5. MondayA follow-up goes out. You approve the date hold by text.

You still make every call that matters.

  1. 12 inquiries came in this week.

    From The Knot, WeddingWire, and your website, many after hours, while couples write to other venues too.

  2. 11 answered within minutes.

    Each couple gets a personal reply with your availability and two tour times. The tours land on your calendar.

  3. A date hold waits for you.

    Sara and James toured and want June 12 held, with 10% off. Nothing is promised until you answer.

  4. You still make every call that matters.

    You answer HOLD or CALL by text, and the couple hears back within minutes.

    It always asks before:

    • Holding a date
    • Any discount
    • Anything outside your minimums

This week's inquiries

From your inbox

  • Olivia and Ben The Knot, Sept 18, 2027, 90 guests
    9:47 PM New Replied
  • Sara and James Toured Saturday, June 12, 2027
    Mon New You decide
  • Maya and Chris WeddingWire, May 1, 2027, 150 guests
    6:12 AM New Replied
  • Rachel and Dev Your website, Oct 9, 2027, 70 guests
    11:30 PM New Replied
  • Hannah and Leo The Knot, Apr 24, 2027, 110 guests
    Sun New Replied

Your phone

Hillside Estate alerts Automated texts
  1. Mon 10:12 AM Automated

    Sara and James

    Toured Saturday, 120 guests

    Hold Saturday, June 12, 2027 for 7 days

    A couple who toured Saturday wants to hold their date and asked about 10% off. Hold it?

    HOLDCALL
  2. 10:14 AM You

    HOLD. No discount on Saturdays, Fridays are fine.

  3. Automated

    Done. June 12 is held until June 19. I told them Fridays qualify for 10% off and that you'll confirm on a call.

Example: you get a text about a couple's request, and one reply settles it.

What you get

  • Replies in minutes, any hour

    Every inquiry from your website, The Knot, and WeddingWire gets a personal reply in your voice.

  • Date check first

    The couple's date is checked against your calendar before the reply goes out.

  • Tours booked and reminded

    Your tour slots are offered, one is booked, and a reminder goes out the day before.

  • Follow-up that never slips

    A check-in after the tour and after the proposal, on the schedule you choose.

  • You approve the big things

    Date holds, discounts, and exceptions come to you by text, settled with one word.

  • A Monday summary

    Every inquiry, where it stands, and what needs you this week.

  • Kept running for you

    On the care plan, we monitor it, fix it, and make your changes. Your team does nothing.

  • Tested before launch

    We run it on your past inquiries and walk your team through it.

Works with what you already use

  • Your website form
  • The Knot
  • WeddingWire
  • Gmail
  • Outlook
  • Google Calendar
  • Perfect Venue
  • Tripleseat
  • Text messages

Product names and logos are trademarks of their owners. Midnight Flow is not affiliated with or endorsed by them.

From $4,500

One-time build. Live in 3 weeks. We keep it running.

Our price covers the build: setup in your accounts, tuning on your own past data, and training your team. FlowRunner runs it from there. How we work

Extras that apply: your FlowRunner subscription, $45/month*, billed by FlowRunner, and your AI model usage, billed by your AI provider. Neither is included in our price. We set both accounts up for you. See FlowRunner pricing. * FlowRunner pricing varies with the volume of calls and messages.

Book a call Every detail of this package

More for wedding and event venues

Each runs on its own, and they share connections when you add more.

Every catering inquiry answered in minutes, tastings booked, and you approve every quote

Inquiries from your website, venues, and planners get a personal reply within minutes, a date check, and a tasting booking, and you approve quotes and discounts by text.

Price
From $3,500
Live in
3 weeks

Final headcounts, menus, and vendor details collected on time, with gaps flagged before the deadline

Couples and outside vendors are asked for everything you need before the event, their answers are checked against your contract, and anything missing or out of line comes to your coordinator.

Price
From $3,000
Live in
2 weeks

A process we do not list yet, scoped after one call

If your process is not on the menu, we scope it on a call and quote a fixed price before any work starts.

Price
Quoted after one call
Live in
Set in the quote

Frequently asked questions

Why not just use ChatGPT or Claude for this?

A chat assistant answers when you ask it something. This runs on its own when an inquiry arrives at 9:47 p.m., checks your calendar, books the tour, follows up after it, and texts you before any date is held. It is your front desk at night, not a conversation.

Who looks after it once it is live?

We can. On the care plan, we monitor it, fix it, and make your changes, so your team does nothing. If you would rather run it yourselves, we hand it over. Either way it lives in a FlowRunner account in your business's name, so it never depends on us.

What else will I pay for besides your fee?

Two extras apply to every package. Your FlowRunner subscription is billed monthly by FlowRunner, and your AI model usage is billed by your AI provider. We set both accounts up as part of the build. See FlowRunner pricing.

We already use Perfect Venue or Tripleseat. Do we need this?

Keep it. Your venue software stores the pipeline and sends reminder emails. This adds what it does not do, texting couples within minutes, offering tour times, following up on your schedule, and asking you before a date is held or a discount is given.

Will couples know they are texting an automation?

You choose the wording. Most venues sign the first message with the venue's name and make clear that the events manager will meet them on the tour, which is true, because a person handles every tour and every decision.

Fit check

Tell us about your office and the process you would hand off first. We tell you whether it fits, what it would cost, and how soon it could be live.

  • About two minutes to fill in
  • Pick a call time the moment you send it
  • A fixed price before any work starts

Rather talk it through? Book a call

See whether this fits your office

A 30-minute call against how you work today, or a short fit check if you would rather write than talk.

Book a call Take the fit check