Every carrier invoice checked before you pay it.
Carrier invoices arrive in every format, often with a detention or lumper charge nobody agreed to. The automation reads each one, matches it to the rate confirmation and POD, approves what matches, and texts you about any extra charge over your limit. We set it all up, connected to your TMS and accounting system.
- One-time build
- From $7,500
- Live in
- 3 weeks*
- After launch
- We keep it running
- Runs on FlowRunner
- $45/month**
* The timeline may need to be adjusted depending on the requirements we receive.
** FlowRunner pricing varies with the volume of calls and messages.
Broker gross margins slipped to just above 15% in early 2025, so every overpaid charge comes out of a thin margin. Source: TIA data, as reported by FreightCaviar
A carrier invoice arrives at 4:12 p.m. Here's what happens next.
Without automation
$200
paid without a second look
The detention was never agreed.
- 4:12 PMThe invoice lands in the AP inbox with 40 others.
- FridaySomeone enters the week's batch and nothing stands out.
- Next weekThe $200 detention is paid with the rest.
With automation
4 minutes
to check it against the load
You decided on the $200 from your phone.
- 4:12 PMThe invoice is read line by line.
- 4:13 PMIt is matched to load 48213, its rate confirmation, and the signed POD.
- 4:14 PM$200 of detention is found, over your $50 limit.
- 4:16 PMYour AP lead texts back to dispute it.
- 4:17 PM$1,650 is entered, the dispute is sent, and customer billing is released.
99.998%
accuracy on 500+ vendor invoices a month at a global logistics provider, each one checked against an open purchase order before it was entered.
Read the case studyWhat used to take our team weeks now happens in minutes, and we've freed up four people to focus on strategic work instead of data entry.
You decide on every extra charge over your limit.
-
37 carrier invoices arrived overnight.
Every carrier's own format, and each one has to be matched to its load before anyone pays it.
-
Every invoice matched to its load.
Invoices that match the rate confirmation with a signed POD are approved. A missing POD was requested from the carrier, and a duplicate was held.
-
1 invoice has an extra charge over your limit.
Lone Star Carriers added $200 of detention that is not on the rate confirmation.
-
You decide from your phone.
Your AP lead sees the load, the agreed rate, the extra charge, and the POD times, then picks pay or dispute.
It always asks before:
- Extra charges over your limit
- Invoices for loads already paid
- Any change to a carrier's bank details
Carrier invoices this morning
From your AP inbox
- Red River Freight Load 48190, matches the rate confirmation$2,140 New Approved
- Lone Star Carriers Load 48213, detention not on the rate confirmation$1,850 New Matched Your OK
- Hill Country Haulers Load 48201, matches the rate confirmation$980 New Approved
- Gulf Coast Transport Load 48177, no POD yet$1,475 New POD requested
- Pecos Line Load 48205, already entered on October 20$3,220 New Held, duplicate
Your AP lead's phone
- 9:04 AM Automated
Load 48213, Lone Star Carriers
Rate confirmation: $1,650
Billed: $1,850
Detention: $200
Lone Star Carriers billed $200 more than the rate confirmation for load 48213. The POD shows 3 hours at the receiver.
- 9:06 AM
Done. Entered at $1,650, and Lone Star Carriers was asked for the detention log.
What you get
Every invoice read
Any carrier's format, PDF or photo, read line by line as it arrives.
Matched to the load
Compared with the rate confirmation and POD from your TMS.
Extra charges sent to you
Anything over your limit comes to your phone with the evidence.
Missing PODs chased
The carrier is asked the same minute, with one follow-up.
Customer billing released
The load is marked ready to bill as soon as the POD is in.
Bank changes held
A carrier's new bank or remit-to details always go to a person.
Kept running for you
On the care plan, we monitor it, fix it, and make your changes.
Tested before launch
We run it on your past invoices and walk your team through it.
Works with what you already use
- Gmail
-
Outlook - Your TMS
- McLeod
- Descartes Aljex
- AscendTMS
- Rose Rocket
- QuickBooks Online
- Text messages
- Slack
Product names and logos are trademarks of their owners. Midnight Flow is not affiliated with or endorsed by them.
From $7,500
One-time build. Live in 3 weeks*. We keep it running.
* The timeline may need to be adjusted depending on the requirements we receive.
Our price covers the build: setup in your accounts, tuning on your own past data, and training your team. FlowRunner runs it from there. How we work
Extras that apply: your FlowRunner subscription, $45/month**, billed by FlowRunner, and your AI model usage, billed by your AI provider. Neither is included in our price. We set both accounts up for you. See FlowRunner pricing. ** FlowRunner pricing varies with the volume of calls and messages.
Live demo
Try it as the AP lead.
Texting your phone
Preview: these texts are simulated on this page. The live demo sends them to your phone.
- Alerts from your AP automation
What's happening
That was the automation.
The invoice was read, matched to its load, checked against your limit, and settled, and you were asked only when a charge needed you. Your version reads your carriers' invoices and works in your TMS and accounting system. We set it up in about three weeks.
Check your phone!
The invoice is being checked now. Your text arrives in about 10 seconds, and this page shows each check as it happens.
More for freight brokers
Each runs on its own, and they share connections when you add more.
Frequently asked questions
Why not just use ChatGPT or Claude for this?
A chat assistant reads an invoice when you paste it in. This runs on its own when a carrier emails an invoice at 4:12 p.m. It reads every line, finds the load in your TMS, compares the invoice with the rate confirmation and the POD, asks the carrier for a missing POD, enters the invoice in your accounting system, and texts you only about the charges that need a decision. It is your AP desk running around the clock, not a conversation.
Doesn't our TMS already do this?
Most TMSs keep the rate confirmation and the carrier invoice on the same load. Someone still has to open each invoice, compare it line by line, chase the missing POD, and decide on the extra charges. This does the opening, comparing, and chasing, and brings you only the decisions, at a fixed price.
Will this pay a carrier that shouldn't be paid?
No invoice is approved unless it matches the rate confirmation, has a signed POD, and carries no extra charge over your limits. Duplicates are held. A request to change a carrier's bank or remit-to details is never applied automatically; it goes to a person to verify with the carrier on the number you already have.
Who looks after it once it is live?
We can. On the care plan, we monitor it, fix it, and make your changes, so your team does nothing. If you would rather run it yourselves, we hand it over. Either way it lives in a FlowRunner account in your company's name, so it never depends on us.
We use McLeod, Aljex, AscendTMS, or Rose Rocket. Will this work with it?
Yes. We connect to the TMS you already use, along with your AP inbox, QuickBooks Online or your accounting system, and your team's phones or Slack. Your team keeps working in the screens they know.
What else will I pay for besides your fee?
Two extras apply to every package. Your FlowRunner subscription is billed monthly by FlowRunner, and your AI model usage is billed by your AI provider. We set both accounts up as part of the build. See FlowRunner pricing.
Fit check
Tell us about your office and the process you would hand off first. We tell you whether it fits, what it would cost, and how soon it could be live.
- About two minutes to fill in
- Pick a call time the moment you send it
- A fixed price before any work starts
Rather talk it through? Book a call
Thanks. We have your answers.
A copy is on its way to your inbox. Pick a time for a 30-minute call, and we will have read your answers before we talk.
See whether this fits your office
A 30-minute call against how you work today, or a short fit check if you would rather write than talk.