A lien waiver for every payment, before the money goes out.
Before each sub or supplier payment, the conditional waiver is requested, read, and checked; after the payment clears, the unconditional waiver is requested; and a payment without its waiver is held until you decide.
- One-time build
- From $7,500
- Live in
- 3 weeks*
- Your time
- About 3.5 hours
- After launch
- We keep it running
- Runs on FlowRunner
- $45/month**
* The timeline may need to be adjusted depending on the requirements we receive.
** FlowRunner pricing varies with the volume of calls and messages.
What you get
-
Waivers requested
The conditional waiver goes out when a pay application is approved, already filled in.
-
Every waiver checked
Payee, amount, through date, project, and the right form for the state.
-
Payments held until it's back
A payment missing its waiver waits for your project accountant's decision.
-
Unconditionals chased
Requested once the payment clears, with follow-ups until it's back.
How it runs
One real example, start to finish.
- Runs on its own
- A person on your team decides
-
Pay application approved
Ridge Electric's pay application for the Elm Street job is approved for $48,200.
-
Conditional waiver requested
The waiver goes out already filled in, for signature from a phone.
-
Checked when it comes back
The returned waiver is read and checked against the payment.
-
A missing one is held
A person decidesA supplier's waiver hasn't come back, so your project accountant decides whether the payment waits.
-
Unconditional collected
Once Ridge Electric's payment clears, the unconditional waiver is requested and filed.
What changes for your team
Your project accountant stops filling in waiver forms, emailing subs for signatures, and checking each one against the payment by hand.
They stop keeping a spreadsheet of which unconditionals are still out. They still decide every payment that would go out without its waiver, and that is the only part of the job left for them.
No payment goes out uncovered by accident, and every unconditional waiver is collected after the money clears.
You stay in charge.
The routine runs on its own. At these moments it stops, asks a person, and waits for the answer.
-
A payment is due and its conditional waiver is missing or doesn't match.
Text or Slack to your project accountant, to hold the payment or release it anyway
-
An unconditional waiver is overdue after payment.
Text or Slack to your project accountant
You set the rules, and can change them any time
- Which waiver form is used for each state you build in.
- Whether a payment without its waiver is held automatically, and who can release it.
- How often subs and suppliers are chased, and when you are told a waiver is overdue.
- Whether lower-tier suppliers' waivers are collected on large jobs.
- What the weekly summary lists, and who gets it.
Your part is small.
3.5 hours
of your team's time
3 weeks*
to live
* The timeline may need to be adjusted depending on the requirements we receive.
Project start
Monday, November 2
Going live
Monday, November 23*
An estimate, if we start next Monday.
Want to start Monday, November 2?
Book a callWhat can move the date
- Waiver forms that differ by state across your projects.
- An accounting system we have not connected to before.
- Joint check arrangements and lower-tier waivers on large jobs.
- Your team's time to review the test run and approve go-live.
Works with what you already use
-
Your waiver inbox
(Gmail or Outlook). Requests go out from it, and returned waivers are picked up as they arrive.
-
DocuSign
Waivers are signed from a phone or a computer.
-
QuickBooks Online
Or your accounting system. Approved payments are read from it, and waivers are filed with them.
-
Procore
Or your tracking sheet (Google Sheets). Each waiver is logged with its project.
-
Text messages and Slack
The decisions your project accountant makes, from their phone.
-
Your FlowRunner workspace
Runs the automation, with a record of every waiver.
The details
Included
- A conditional waiver requested from the sub or supplier when a pay application is approved, with the amount and the through date filled in, for signature in DocuSign or by email.
- Every returned waiver read and checked for the right payee, amount, through date, project, and form for the project's state.
- Payments with a matching conditional waiver released to your payment run, and payments missing one held.
- A text or Slack message to your project accountant when a payment is held, to wait or release it anyway.
- The unconditional waiver requested once the payment clears, with follow-ups until it is back.
- Each waiver filed with the payment in QuickBooks Online or your accounting system, and logged in Procore or your tracking sheet.
- A weekly summary of waivers received, waiting, and overdue, by project.
- A test run on past pay applications before go-live, and a walkthrough for your team.
Not included
- Drafting waiver forms or giving legal advice on lien rights.
- Preliminary notices and notices of intent to lien.
- Paying subs or suppliers. Payments go out through your bank or payment tool, as they do today.
- Changes to your accounting or project management setup beyond reading payments and filing waivers.
- Your FlowRunner subscription and AI model usage, which are billed separately.
- Ongoing changes after launch, which are covered by the care plan or priced per change.
After launch, we keep it running.
On our care plan
We monitor it, fix it, and make your changes, with a named contact. Your team does nothing.
$300 a month, unlimited changes, cancel any month
Or run it yourselves
We hand it over and train your team on what it does and what to do if something looks off.
Changes later: $75 an hour
It keeps running. Your automation lives in a FlowRunner account in your business's name, so it never depends on us, and we hand everything over to you or whoever you choose.
From $7,500
One-time build. Live in 3 weeks*. We keep it running.
* The timeline may need to be adjusted depending on the requirements we receive.
Our price covers the build: setup in your accounts, tuning on your own past data, and training your team. FlowRunner runs it from there. How we work
Extras that apply: your FlowRunner subscription, $45/month**, billed by FlowRunner, and your AI model usage, billed by your AI provider. Neither is included in our price. We set both accounts up for you. See FlowRunner pricing. ** FlowRunner pricing varies with the volume of calls and messages.
Frequently asked questions
Does any payment go out without a waiver?
Not unless your project accountant decides it should. A payment without a matching conditional waiver is held, and they choose to wait or release it.
Do subs need a DocuSign account?
No. They sign the waiver from the email they get, on a phone or a computer, or send back a signed copy of their own form, which is read and checked the same way.